Executive Assistant

Homeless Coalition of Palm Beach County, Inc.:
Executive Assistant
Full Time: M-F 8:30am – 5:00pm
OUR MISSION: Building Coalitions and Inspiring Pathways to Help End Homelessness
OUR VISION: Ending Homelessness in Palm Beach County
For more than 30 years The Homeless Coalition has been the voice for homeless individuals, families & veterans in Palm Beach County. We ADVOCATE for policy change to improve services for those experiencing homelessness. We work to EDUCATE the general public & raise awareness through community events, volunteerism and speaking engagements. We build SUSTAINABILITY through fundraising and collaborating with local service providers, community partners, business owners, corporations, community leaders, faith based groups and local government agencies to provide the most essential resources including both temporary and permanent housing, free food, clothing, haircuts, health screenings, bus passes, bikes, identification cards and employment assistance.
Position Overview:
The Executive Assistant will provide support to the CEO and office staff surrounding fundraising, events, volunteerism and as other duties as assigned. He or she will help ensure day to day operations are effective and efficient.
Responsibilities include but not limited to:
  •  Answer phones, schedule meetings and appointments
  •  Prepare and proof read memos, mail merges, & meeting documents
  •  Handles times sheets & invoices
  •  Input data and generate reports
  •  Check mail daily, route to appropriate staff, log & scan checks
  •  Print, file, fax, record & mail thank you letters & other correspondences
  •  Order office supplies as needed
  •  Attends fundraisers, community events and trainings as necessary
  •  Ability to interact & engage with internal & external constituents including board members, donors, volunteers & committee members, local political officials & other supporters
  •  Is proactive, takes initiative and responds to inquiries & requests in a timely manner
  •  Handles confidential information appropriately
  •  Exercises professionalism, good judgement & discretion
  •  Understands the nature of a nonprofit, fundraising, development, & relationship building
  •  Is flexible, reliable and has the ability to work nights and weekends if needed
Skills & Qualifications
Experience: 3-5 years office experience, basic knowledge of nonprofits and fundraising practices. Familiar with Donor Perfect Software or ability to learn. Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
Other Essential Skills: Excellent interpersonal and communication skills, ability to work under pressure, and respond to changing priorities accordingly.
Please send cover letter and resume to info@homelesscoalitionpbc.org
Inquiries may also be sent to info@homelesscoalitionpbc.org
Deadline: Wednesday, July 31, 2019